February 24, 2008

ESQHYA Meeting Minutes

Inn of the Seasons, Syracuse

Meeting was called to order at 11:08 am.

Absent Officers and Directors were Tyler Steinhilber and Jordan Edwards.

Previous minutes were read with spelling corrections of Makayla, Alexandra and Lorrie

Currently the treasury has $13,323.21. We made over $4,000.00 on our auction at the Convention. We are waiting for a few more checks to be sent in. We hope that we can do this again next year.

A letter of thanks from Michelle Kreimeyer was read and passed around to members present.

Committee Reports:

Awards: Ideas discussed were coins, ribbons and towels. Discussion took place if we wanted to do a specific towel for first and white towels with silver lettering to cover the rest, all towels being alike. In the past we have ordered all white towels with blue lettering for 1^st, red for 2^nd, yellow for 3^rd, etc. We will need to purchase placing awards, as we currently do not have any.

Motion made by Katie Kayes to order towels for 1^st, 2^nd & 3^rd place with coins for the 4-6 placing. Seconded by Lauren Tousely. All approved.

Budget: We are asking Ed to add $115.00 to the Fundraising income line so our bottom line comes out at 0.

Motion made by Zac Clark to add $115.00 to the Fundraising income line so our bottom line is 0. Seconded by Tess Arnone. Motion passed.

Community Service: Ideas discussed were: Toys for Tots in December, a Coat Drive for October-December (new or gently used coats), pet supplies and care baskets for the soldiers.

Motion made by Alexandra Mahaffey to bring pet supplies to the March meeting, seconded by Erica Wilson. After discussion, items will be divided by area. Motion passed.

Congress Report: No report at this time.

Fundraising: Suggestions made: car wash, each youth bring one $50.00 sponsor (minimum), candles, flowers, Little Caesar pizza & cookie kits, Tully’s (June13th) at the show. 10% of your dinner bill goes to our club. Boxes for Nutrena feed labels to put in local stores to collect labels are available to the youth to take home today. We will look into candy bar sales.

Public Relations: Jordan has asked people to do bios for the website and the newsletters. Zac brought the bio forms. The website is currently up to date. Thank you to Mr. Butler and Amanda Wendt for your time spent to update the website. A question was asked about where all of the pictures from the Convention are; we need to investigate. Missie Butler will look into this for the club.

World Show: Letters of intent need to be completed and turned in. Make sure you are a 2008 member and check the requirements.

Old Business

The auctioneer for our auction did not use the room that we had agreed to pay for.

Lauren Tousley made a motion to send Duke Dygert $100.00 as a thank you. Alexandra Mahaffey seconded the motion. All approved.

We are awaiting a response about a point keeper. Hilary Huttleston will send a letter to Regina Kernin asking her to be the point keeper.

Tickets for the Hand blown glass bowl are still available. Missie Butler will bring a picture of the bowl to the next meeting and it will be posted on the website.

New Business:

Missie Butler attended the AIM Conference. We are approved as the state Affiliate organization for NY. AQHYA are asking the youth to apply for the youth assistance fund for the world show. They hope to at least be able to support the youth for their mileage to Worlds.

The Youth World show is August 1-9 with move in day being August 1^st in Oklahoma. They are bringing back the team skits during the parade of teams; it is a 2 or 3 minute skit per club. The skit must be submitted to AQHYA by May. The theme is “On the Move”. They would like the states do something relating to their state and the theme. The parade of teams is August 2^nd as Ford requires an opening ceremony be held because they sponsor the truck that is raffled off. August 6^th is a mixer for the kids, August 7^th is a bbq for the previous years winners.

There will be a Region 5 Team Tournament at the Regional show in Centre Hall, PA. You need to sign up and pick 3 classes that you would like to count for the tournament. Teams will be drawn randomly. There is a $5.00 sign up fee and prizes for the top two teams.

Horse Show:

June show awards have not been decided due to the mother club involvement, as we need to discuss it with them.

Bring award ideas for the July show to the March meeting. Debbie Furlong would like the club to send out letters to all professionals across the USA to let them know that our shows have moved to Syracuse and the dates.

Motion made by Lauren Tousely to send a letter out to professionals to let them know about our shows and to offer anyone who has more than 3 stalls that they be offered a $50.00 tack stall. Seconded by Cassie Hall. All approved.

Fees were discussed.

Motion made by Nicole Thomas to drop the all day fee and $12.00 class fee for everyone for the July show. Seconded by Alexandra Mahaffey. Motion carried.

Motion made by Lauren Tousley to drop the all day fee and $12.00 class fee for everyone for the June show, if the mother club agrees. Seconded by Tess Arnone. Motion carried.

YES Convention:

Convention is held June 19-21 in Texas. Please see Missie Butler if you are interested in attending.

Ford Truck Tickets: Tickets are $5.00 each or 6 tickets for $25.00. Discussion regarding prepaying or signing a waiver took place. Missie Butler prepared a waiver to use and brought to the meeting to be reviewed. Rebecca Allen made a motion to do either prepay or sign a waiver to sell the Ford truck tickets. Seconded by Nicole Thomas. Approved.

Next Meeting: March 16, 2008 in Waterloo.

Motion made by Hilary Huttleston to adjourn the meeting at 12:32 p.m. Seconded by Rebecca Allen. Approved.